Unit of Measure Considerations in Shop OnLion (11.08.21)
Choosing the correct unit of measure for your products and services purchases in Shop OnLion is very important to the overall success of your order. It can also be a tricky endeavor as the unit of measure selections in SAP have limitations that must be managed. While there are approximately 140 different units of measure (UoM) to choose from when completing a shopping cart, only 13 of those UoMs support decimal quantities - and most of those deal with scientific measurements.
With that in mind, let’s examine some UoM situations and their correct method of entry into the Shop OnLion Shopping Cart:
Materials Purchased by the Ton: Certain items ordered “by the ton” can create challenges within Shop OnLion as the “TON” UoM does not support decimal quantities. Items such as aggregates (stone or gravel) and livestock feeds, which may be ordered by the ton in truckload quantities are delivered in the actual quantities loaded on the truck. For example, aggregates delivered by the truckload may come in quantities between 22 and 24 tons depending on what is actually loaded on the truck. In this instance, the Shopping Cart should be entered with a description of “Aggregate - up to 24 tons” with the UoM being “TON” and the quantity being 24. If 22.8 tons were actually delivered, the Goods Confirmation should be completed for 23 tons – rounding up to the next ton will ensure that the invoice can be paid as enough quantity has been confirmed as delivered. The invoice will pay for the actual amount delivered (22.8 tons) - not the full 23 tons confirmed.
Services per Minute or per Hour: Per minute and per hour situations can also be complicated by decimal quantity considerations. For situations where a service provider may be billing by the minute (minute UoM does not support decimal places) and where there may be fractional billing (for instance 23.85 minutes) the Shopping Cart and follow-on Goods Confirmations should be rounded up to the next full minute.
In situations where the supplier is billing per hour (hour UoM supports one decimal place) the shopping cart should be built to reflect the number of hours requested, rounded up to the nearest tenth of an hour (for instance 1.25 hrs. is rounded to 1.3). Goods confirmations should also be rounded up to the nearest tenth of an hour.
Note: Purchasing acknowledges that rounding up time may result in orders needing to be adjusted as they go along. If you find that your order needs to be adjusted as a result of rounding issues, please reach out to the purchasing agent responsible for the order to discuss the best course of action to revise the order.