Home page of procurement search tool

Procurement Search Tool Available Now

 

Central Procurement is excited to announce the release of a new and interactive, user-friendly Procurement Search Tool as of November 16th, 2022. The SIMBA general ledger accounts and payment decision matrix, which was previously located on GURU, has been replaced with an electronic search tool which includes product category searching and searches for procurement buyers. The Procurement Search Tool provides customers with a “one-stop shop” of search capabilities that are easy to navigate, as opposed to the previous system which required manual look-up. By making it easier for customers to find what they’re looking for, the new tool will help to better alleviate confusion regarding which product and general ledger categories customers should utilize, and will allow Penn State units and staff find answers on their best options for making a work-related purchase. 

Users of the new Procurement Search Tool have multiple ways to help them find the information they need; The search functionality allows several different avenues to search for information, including by item keywords that utilize the product codes defined by the UNSPSC, General Ledgers (GLs), product category numbers, purchasing agent, and by standing contracts, as well as filters and lists categorized information; users can even add GLs and product categories to their “favorites”  for ease of use! The new tool incorporates the information that existed within the previous decision matrix, and provides information to users on how to obtain their desired item, and any caveats which may apply to purchasing the product. Information such as buyer-associated products, GLs, decisions, contracts, rules & regulations, and product category are all now visible in one screen or area of the tool, rather than having to “click away” to see each detail the user needs - making it much faster and easier to find the necessary buying information. This will ultimately help to guide customers to the most efficient way to purchase what is needed.  As staff utilize the tool more and gain familiarity, this will streamline and expedite purchasing, as outreach and coordination between units will no longer be necessary. Additionally, by having a universal tool, this will eliminate the need for internal customers at the university to update personal databases, as the product information in the tool is live and will be continually updated as changes occur within Central Procurement. 

To use the new Procurement Search Tool, users only need to be a Penn State Employee with an access ID account. Users can click here to access the new Procurement Search Tool. To get help using the new tool beginning November 16th, users can contact [email protected] for assistance, or check out purchasing.psu.edu for more information.