Policies

Purchasing, a division of Procurement Services within Auxiliary and Business Services, is the designated authority for the effective and efficient procurement of goods, materials, and services for The Pennsylvania State University. 

Primary objectives:

• provide quality service to University requisitioners
• ensure compliance to applicable policies, laws, and regulations
• cost containment for maximum use of University dollars

Purchasing Goals

Policy BS06, the operational objectives of Purchasing.

Authority and Procurement

Policy BS07, the authority for and method of procurement of equipment, materials, goods and services, including consulting.

Information Inquiries

Policy BS08, the approved practices in securing information, and in relations with suppliers.

Suppliers Outside the University

Policy BS09, general policies for initiating purchases or contracted services from suppliers outside the University.

After Initiating Purchases from Suppliers Outside the University

Policy BS11, responsibilities to make sure delivery is made and the requirements set forth in the Purchase Order are met.

Payment of Freight and Express Invoices

Policy BS12, the payment of charges for both incoming and outgoing shipments.

Payment of Supplier's Invoices

Policy BS13, the payment of invoices received for materials or contracted services purchased from suppliers outside the University on a Purchase Order.

Penn State Purchasing Card

Policy BS14, the regulations and responsibilities to purchase materials.

Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment, Supplies, and/or Materials

Policy BS15, regulations observed by departments of the University for disposal, reuse, transfer or purchase of obsolete, surplus, or scrap University-owned equipment, furnishings, supplies and/or materials. 

External Consultants

Policy BS17, the use and procurement of consultants.

Light-Duty Motor Vehicles (8,500 GVW or Less)

Policy BS18, ownership or lease of any licensed, light-duty motor vehicles for the principle purpose of transporting University personnel or equipment on University business. 

Penn State Licensing Guidelines

Approval for marks, names, and logos. 

Supplier Purchasing Terms and Conditions

Supplier instructions, conditions, compliances, solicitation in support of a government contract, and FAR/DFARS clauses.

Conflict of Interest Policy

Guidelines for relationships between a business an a University employee.

Code of Ethics

Adhere to the National Association of Educational Procurement Code of Ethics.