Payment

We encourage our suppliers to help reduce paper usage by emailing invoices to [email protected] according to the Invoicing Terms and Conditions

In the event you should receive an invoice directly from a supplier, the department may scan and email or send via inter-office mail to Accounts Payable, 101 Procurement Services Building. Please include the purchase order number and PA code located in the upper right-hand corner of the purchase order in the subject line of the email to ensure a proper and prompt payment.

Payment Decision Matrix

Preferred processes for goods and services.

Goods Confirmation and Payment Terms

Buyers are required to confirm goods in SIMBA before a supplier receives payment. Payment terms are calculated after the goods confirmation is completed, and the invoice is entered in SIMBA. Learn more about the goods confirmation process and payment terms.

Delivery and PO requirements

Policy BS11, responsibilities for change orders, deliveries, damaged goods, returns, and reimbursements.

Payment of Invoices

Policy BS13, method for purchases from suppliers outside the University.

Freight and Express Shipments

Policy BS12, learn how to bill incoming and outgoing shipments.