Faculty/Staff

Purchasing Services is the designated authority for the procurement of goods, materials, and services for the University community. We will ensure that your purchasing needs are met in a timely manner—and that you always get the best value for your money.

When you have a question, a concern, or a buying need, come to us. We always have your best interests in mind.

Need to make a purchase?

Find out which procurement method you should use.

Provide feedback regarding your recent contact with our office.

Purchase millions of items offering lower business pricing and quantity discounts.  

Audited Financial Statements

Access the University’s budget and financial statement information.

Closing Guidelines FY2016-2017 (pdf)

Carryforward Policy and Year-End Closing Guidelines

Commodity Directory

View Penn State’s directory of commodities, including agent names and contact information.

Contracted Suppliers

Contracted Suppliers

Employee Relocation

In some cases, the University will cover partial or total moving expenses for an employee.

Forms for Faculty/Staff

Link to several important forms for faculty/staff.

Receiving, Billing & Payment

Access the policy information regarding your responsibilities after purchasing from outside vendors.

Request for Proposal Committee Checklist (pdf)

Checklist provides important components to an RFP.

Request for Proposal Process (pdf)

Document is to assist Departments with the RFP process.

Single/Sole Source Procurement

Review the single/sole procurement requirements for faculty/staff.

Standing Order Preparation Letter FY2017-2018 (pdf)

Standing Order Preparation Letter FY2017-2018

University Policies & Procedures

Learn about procurement policies and procedures, as well as purchasing responsibilities.