eBuy Training


Access to Training Material


Training Courses

Course Description:

eBuy New User Training. 

General training for new eBuy users will cover the following roles:

  • Shopper
  • Account Reviewer
  • Approver (includes Budget Assistant, Budget Administrator, Budget Executive, and PO Assistant)
  • Employee assigned to Invoice Confirmation Role

Curriculum will include:

  • Purchasing Web Site Tools
  • Logging in to eBuy
  • General site navigation
  • Setting up personal eBuy Profile (shipping addresses)
  • Selecting shopping budgets
  • Creating an eBuy “Catalog Order”
  • Creating an eBuy “Non-Catalog Order”
  • Checking out
  • eBuy Forms
  • Confirming Invoices
  • REBY
  • Approving Requisitions

    Upcoming Class Dates and Start Times:

    • Tuesday, January 15, 2019, 1:30-3:00pm
    • Tuesday, February 12, 2019, 1:30-3:00pm
    • Tuesday, March 12, 2019, 1:30-3:00pm
    • Tuesday, April 9, 2019, 1:30-3:00pm
    • Tuesday, May 14, 2019, 1:30-3:00pm
    • Tuesday, June 4, 2019, 1:30-3:00pm

    To register:  Visit the Penn State Learning Resource Network

    Location: 110 Procurement Services Building

    Fee: Free of charge

    Class Size is limited to 25 participants. Class may be cancelled if attendance falls below 5.

    Parking is available in back of the Procurement Services Building (off Services Road). Orange lots accommodate most Faculty/Staff permits with the exception of Red CR.

    For large groups: Please contact Ben Tolton, 814-867-4717,or email blt129@psu.edu to arrange an on-site training session. On-site locations must provide the following:

    • Use of a conference room sufficient enough to accommodate class size.
    • Computer with internet access
    • Projector
    • Screen

    Online Training

    We are pleased to offer online eBuy training for 2018 thru LRN.    Please note that the training will be broken down into 3 topics.  Please register using the Topic links.  

    Topic #1- New User Training Purchasing  (1 hour for Live webinar to allow for questions)

    • Walk through of Purchasing web site
    • Commodity team Philosophy and finding the right agent
    • Purchasing Thresholds ($2K, $5K, $10K, >$25K)
    • eBuy Splash page & Quick Links
    • eBuy Role Selection page
    • What eBuy “Roles” are
    • Q&A

    Topic #2 - Creating a Catalog Order (1 hour for Live webinar to allow for questions)

    • What is a “catalog order”
    • What are pre-approved funds
    • Logging in as a shopper and selecting a pre-approved budget
    • Browsing a catalog (Using General Stores example)
    • Creating a cart
    • Editing a cart
    • Submitting or assigning the cart
    • Editing the Requisition
    • Submitting the requisition
    • Q&A

    Topic #3- Creating a Non-Catalog order (1 hour for Live webinar to allow for questions)

    • What is a non-catalog order
    • Understand purchasing dollar thresholds
    • What to have ready before creating your order (Quotes etc.)
    • Create Non Catalog Order
    • Searching for a supplier
      • What to do if the supplier is not found
    • Entering Line items
    • Submitting (creating cart)
    • Editing and submitting cart
    • Editing Requisition
      • Attaching Quotes
    • Submitting Requisition
    • How to view requisition status (PR Approvals)
    • Q&A



    Updated 7/27/18