Billing & Payment

W-9 Form

View The Pennsylvania State University’s employer identification number.

Tax Exemption Forms

Certifications for tax exempt states. 

Submitting an invoice

Material or services should not be provided without an authorized standing order, purchase order, or limited order, and should not exceed the dollar amount stated on the order.

Please submit itemized invoices to [email protected] according to the Invoicing Terms and Conditions. Invoices submitted without the requested  information will be returned without payment. 

Invoices may also be mailed to The Pennsylvania State University, Purchasing, 101 Procurement Services Building, University Park, PA, 16802. 

To inquire about the status of a payment, please contact the payables clerk on your order.

Purchasing Card Transactions

Penn State Purchasing Card transactions are handled like any other standard Visa charge. If you are currently Visa capable, you do not need to take any further action in order to participate in the Purchasing Card program.

To begin a Visa program, contact your financial institution or PNC Bank (1-800-685-4039 or 1-888-562-2300).

Things to keep in mind

  • You must provide cardholders with an itemized receipt or a priced packing slip.
  • Do not send Penn State an invoice for purchases made with the Purchasing Card.
  • A purchase made with the Purchasing Card requires only a receipt or priced packing list; it does not require an additional invoice from the supplier.