We have high standards—both for the quality of the goods and services we obtain, and for the suppliers we choose to do business with. Our staff adheres to strict laws and University Policies, as well as the National Association of Educational Procurement Code of Ethics. They search for the best-quality products for the lowest possible price.
Our expectations are high—so you can expect the best from us.
Purchasing Services is comprised of several areas of focus including:
Commodity Procurement: Led by the Assistant Director, the commodity teams are responsible for the procurement of goods and services that represent the best value, quality service, and timely delivery for Penn State. Commodity teams are comprised of a Purchasing Agent, a Purchasing Assistant, and an Accounts Payable Clerk. To find more information on how our office divides commodities, or if you have a specific need, please refer to the Commodity Directory.
Strategic Procurement: Led by the Strategic Purchasing Manager, the strategic team is responsible for directing cross functional teams through the Request for Proposal (RFP) process across all commodities and complex University-wide initiatives such as enterprise software. They are focused on finding solutions that deliver best-in-class products and services at the best value to our University customers.
E-Procurement, P-Card, and Travel: Lead by the E-Procurement Manager, the team is responsible for providing oversight and management of the Purchasing Card Program, Travel OnLion and eBuy, which enable PSU employees to purchase goods, services and travel in the most efficient means possible
Accounts Payable: Led by the Office Manager, the Accounts Payable (AP) department performs the functions associated with payment of approved expenses for goods and services for University Park and all twenty-three Commonwealth Campuses. We strive to deliver professional and courteous service to both our internal and external customers through accurate and timely payments, while protecting the university by remaining in compliance with Federal, State, and university regulations, policies and procedures. Departments and vendors should submit invoices by following the instructions found in Purchasing's Terms and Conditions.
Supplier Diversity: The Supplier Diversity Manager works to develop new and creative ways to utilize minority-owned, woman-owned, and small businesses.
The Supplier Diversity website provides additional information regarding the University’s diversity initiatives.
Contract Administration: The contract administration team works with both the commodity and strategic teams and is responsible for drafting, reviewing, negotiating and executing contracts related to the business and administrative affairs of the University.
Mission, Vision, and Values
The following mission, vision and values have been developed and adopted by Purchasing Services:
The mission of the Pennsylvania State University Purchasing department is to develop and execute sound business and cost effective Purchasing solutions to enable the teaching, research, and service mission of the University. We accomplish this through outstanding customer service; ensuring compliance with governing policies, regulations and laws; and seeking the best value for the University through open, inclusive, and fair competition conducted under the highest ethical standards.
Provide innovative and professional solutions that exceed customer expectations, provides best value, and is recognized as outstanding by all stakeholders.To achieve excellence in customer service by working actively and consistently to simplify and improve.
- We are accountable and take responsibility for our actions putting our integrity first
- We provide value to the University in all we do
- We adapt to and support the changing needs of the University
- We communicate openly, honestly, and respectfully with each other, with our customers, and with our suppliers
- We listen to the needs of our customers and offer them our best efforts every time
- We create collaborative partnerships that are inclusive of all parties to accomplish our shared mission