Aircraft Charters

Highlights

Applies to chartering, contracting, or hiring of aircraft for University business by University personnel and NCAA Division I athletics.
- Chartering and payment for nonuniversity personnel (including guests and speakers) isn't permitted.
Requirements do not apply for regularly scheduled flights.

Department provides proposed aircraft details to Risk Management or Central Procurement.
Risk Management determines the limits of Aviation Liability Insurance for the department to forward to the aircraft operator.
If the aircraft operator meets the University’s requirements, the department submits the following to Risk Management, which may be directed to Central Procurement for a purchase order:
1. Agreement
2. Certificate of Insurance

Aircraft use is evaluated individually, and the Aircraft Liability Insurance limits are set as appropriate.
- General Liability insurance policies exclude aircraft.
Include a waiver of subrogation and the Certificate of Insurance must list below as additional insured
- The Pennsylvania State University
  c/o Risk Management Office
  227 West Beaver Ave., Suite 103
  State College, PA 16801
Risk Management verifies the Certificate of Insurance is acceptable or responds with deficiencies before signing a contract, issuing a purchase order, or flying.

All written agreements fall under Policy FN11 Contracts and Leases.
Submit to Central Procurement as follows:
- For purchase order payments, the agreement should be submitted in the Shop OnLion shopping cart.
- Otherwise, submit the Procurement Contract Request Intake Form with the contract attached.